Use of Facilities

1. Requestor completes the forms below:
   • Site Facility Request / (PDF Version)
   • HVAC Request / (PDF Version)
2. Requestor must first submit completed forms to site administrator (site being requested).
3. Site administrator reviews the request and verifies the following:
   • Date availability
   • Equipment needed
   • Signs in appropriate location if approved
     • Site administrator is responsible for notifying the superintendent’s office of any changes to initial request
4. Forms stated in #1 above are routed from District personnel to the Superintendent’s office.
5. The Superintendent’s office will:
   • Verify the request submission occurred no less than 21 days prior to use;
   • Submits request on upcoming District Leadership Team meeting agenda for review and approval;
   • Completes Rental Agreement based on the information on the Site Facility Request form;
   • Assesses appropriate fees and obtains the CFO’s approval and signature;
   • Confirms receipt of the required certificate of insurance;
   • Sends Rental Agreement to authorized representative for their signature;
   • Submits request to the Governing Board for approval;
   • Sends letter of approval or denial to the requester and if approved invoices for rental and/or energy fees where applicable (must be paid prior to event[s]).
   • Routes copies to the appropriate individuals/departments (i.e. site, security, custodial supervisor, Business Office, Energy Management (site will be responsible for submitting PAR(s) to Business & Finance (H Encinas) for custodian/security monitor and time card(s) to Payroll;
   • Obtains payroll information (actual wages will be billed) for custodian/security personnel (if applicable);
   • Processes invoice for security and/or custodial fees to organization (where applicable).
6. Requestor must submit payment for rental and/or energy fees (if applicable) in advance to Elvia Flores in the Business and Finance Office (custodial and/or security fees (if applicable) to be billed after pay period ends.
    

* Any event that requires outside lights will result in charge for cost of electricity.
** Fees for Youth Sports Program may be waived if majority of participants are Sunnyside Unified School District students.

Rental Rates

Rental fee is based on a 2 hour minimum (unless otherwise noted).
Custodial/Security/Kitchen staff fee: $25/hour.
Energy fee: When deemed appropriate, additional “energy” fee shall be calculated and charged.

• Site Facility Request / (PDF Version)
• HVAC Request / (PDF Version)

The Superintendent of his designee shall periodically review the fees to ensure that they are reasonable or defined by A.R.S § 15-1105(F)(3) and to determine the value of goods and services being provided as compensation for the use of school property.
Fees are subject to change.

Governing Board approved 5/13/15