Use of Facilities

Thank you for your interest in renting facilities from the Sunnyside Unified School District.

School facilities are available for rent to public agencies and to responsible and properly organized community groups for the purpose of education, elections, and civic welfare.

►  All requests must be made to the requested facility administrator  no less than 21 DAYS PRIOR to the scheduled event/activity.

• All requests are subject to the guidelines outlined in the SUSD Rental Agreement and must be Governing Board approved.
• All lessees must provide a Certificate of Liability Insurance naming SUSD as a certificate holder on the $1,000,000 policy.
• Rental rates and categories for rates, procedures  and other necessary forms are provided.

NOTE:  School-related functions and events take precedence over rental requests from outside organizations.
If you have any questions about facility requests, please contact Bobbi Leon at 545-2025.

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How do I request the Use of Facilities?

1. Requestor completes the forms below:
   • Site Facility Request / (PDF Version)
   • HVAC Request / (PDF Version)
2. Requestor submits completed forms to site administrator.
3. Site administrator reviews the request and verifies the following:
   • Date availability
   • Equipment needed
   • Signs in appropriate location if approved
     • Site administrator is responsible for notifying the superintendent’s office of any changes to initial request
4. Forms stated in #1 above are routed to the Superintendent’s office who will:
   • Verify that  request submission occurred no less than 21 days prior to use;
   • Completes Rental Agreement based on the information on the Site Facility Request form for requestor’s signature;
   • Assesses appropriate fees and obtains the CFO’s signature;
   • Confirms receipt of the required certificate of insurance;
   • Sends Rental Agreement to authorized representative for their signature;
   • Submits request to the Governing Board for approval;
   • Sends letter of approved or denial to the requester;
   • Routes copies to the appropriate individuals/departments (i.e. site, security, Business Office, Facilities, Energy Management (site will be responsible for submitting PAR(s) to Business & Finance (H Encinas) for custodian/security monitor and time card(s) to Payroll;
   • Obtains payroll information for custodian/security personnel (if applicable);
   • Processes billing and invoice’s organization.
5. Requestor to submit payment for rental fees in advance (if applicable) to Elvia Flores in the Business and Finance Office (actual custodial/security charges to be billed after event if applicable).

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* Any event that requires outside lights will result in charge for cost of electricity.
** Fees for Youth Sports Program may be waived if majority of participants are Sunnyside Unified School District students.

Rental Rates

Rental fee is based on a 2 hour minimum (unless otherwise noted).
Custodial/Security/Kitchen staff fee: $25/hour.
Energy fee: When deemed appropriate, additional “energy” fee shall be calculated and charged.

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Use of Facility Forms

• Site Facility Request / (PDF Version)
• HVAC Request / (PDF Version)

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The Superintendent of his designee shall periodically review the fees to ensure that they are reasonable or defined by A.R.S § 15-1105(F)(3) and to determine the value of goods and services being provided as compensation for the use of school property.
Fees are subject to change.

 

Governing Board approved 5/13/15