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Use of Facilities


Thank you for your interest in renting facilities from the Sunnyside Unified School District.

School facilities are available for rent to public agencies and to responsible and properly organized community groups for the purpose of education, elections, and civic welfare.

►  All requests must be made to the requested facility administrator  no less than 21 DAYS PRIOR to the scheduled event/activity.

  • All requests are subject to the guidelines outlined in the SUSD Rental Agreement and must be Governing Board approved.
  • All lessees must provide a Certificate of Liability Insurance naming SUSD as a certificate holder on the $1,000,000 policy.
  • Rental rates and categories for rates, procedures  and other necessary forms are provided.

NOTE:  School-related functions and events take precedence over rental requests from outside organizations.
If you have any questions about facility requests, please contact Bobbi Leon at 545-2025.


How do I request the Use of Facilities?

  1. Requestor completes the forms below:
  2. Requestor submits completed forms to site administrator.
  3. Site administrator reviews the request and verifies the following:
    • Date availability
    • Equipment needed
    • Signs in appropriate location if approved
      • Site administrator is responsible for notifying the superintendent’s office of any changes to initial request
  4. Forms stated in #1 above are routed to the Superintendent’s office who will:
    • Verify that  request submission occurred no less than 21 days prior to use;
    • Completes Rental Agreement based on the information on the Site Facility Request form for requestor’s signature;
    • Assesses appropriate fees and obtains the CFO’s signature;
    • Confirms receipt of the required certificate of insurance;
    • Sends Rental Agreement to authorized representative for their signature;
    • Submits request to the Governing Board for approval;
    • Sends letter of approved or denial to the requester;
    • Routes copies to the appropriate individuals/departments (i.e. site, security, Business Office, Facilities, Energy Management (site will be responsible for submitting PAR to HR Department once custodian assigned is determined);
    • Obtains payroll information for custodian/security personnel (if applicable);
    • Processes billing and invoice’s organization.
  5. Requestor to submit payment for rental fees in advance (if applicable) to Elvia Flores in the Business and Finance Office (actual custodial/security charges to be billed after event if applicable).

Rental Rates Categories

Waivers


  • All District sponsored activities
  • Boy Scouts
  • City Parks & Recreation (IGA)
  • Girl Scouts
  • PTA/PTO Groups
  • SCEA/SEA
  • School Clubs
  • YMCA (extended day program)
  • Youth Sports Program* (district related)

Community Rates


  • Charity groups for fundraisers
  • Churches
  • Civic Clubs
  • Community Colleges/Universities
  • Homeoweners Associations (does not include meetings arranged through commercial companies).
  • Non-Profit community meetings
  • Social Groups
  • YMCA Non-District related programs
  • Youth Sports Programs: Non-School Related

Commercial Rates


  • City/County Elections
  • Contractors/Property/Land Development Businesses
  • Film Production Company
  • For-Profit Companies
  • Private Entertainment Booking Organizations
  • Utilities

* Any event that requires outside lights will result in charge for cost of electricity.
** Fees for Youth Sports Program may be waived if majority of participants are Sunnyside Unified School District students.

Rental Rates

Rental fee is based on a 2 hour minimum (unless otherwise noted).
Custodial/Security/Kitchen staff fee: $25/hour.

Energy fee: When deemed appropriate, additional “energy” fee shall be calculated and charged.


Community Rates

Min / Add'l hr


High School-Community Rate

Main Gymnasium (3hr min) $200 / $60
Auxiliary Gymnasium $100 / $60
Auditorium $200 / $60
Cafeteria/LRC $100 / $60
Classroom $50 / $20


Middle School-Community Rate

Main Gymnasium (3hr min) $100 / $30
Auditorium $75 / $30
Cafeteria/LRC $75 / $30
Classroom $50 / $20


Elementary School-Community Rate

Multipurpose Room $100 / $20
Cafeteria $75 / $30
Classroom $50 / $20


Athletics/Field-Community Rate

High School
Football & Track w/ Lights (3hr min) $500 / $50
Football & Track w/o Lights $200 per use
Baseball & Softball w/ Lights $200 / $50
Baseball & Softball w/o Lights $100 per use
Tennis & Racketball Court w/ Lights $10 / $10
Tennis & Racketball Court w/o Lights $5 / $5


Middle Schools-Community Rate

Football Field or Track $40 per use
Baseball/Softball Field $15 per use


Elementary-Community Rate

All Fields $10 per use


All Schools-Community Rate

Ramada $10 per use
Equipment
Piano $10 per use
Grand Piano $20 per use
Portable Public Address System $25 per use
Fixed Public Address System $34 per use
Scoreboard $25 per use
Projector $10 per use
Stage Lighting $20 per use

Commercial Rates

Min / Add'l hr


High School-Commercial Rate

Main Gymnasium (3hr min) $250 / $75
Auxiliary Gymnasium $150 / $75
Auditorium $250 / $75
Cafeteria/LRC $150 / $75
Classroom $60 /$ 25


Middle School-Commercial Rate

Main Gymnasium (3hr min) $200 / $40
Auditorium $100/ $40
Cafeteria/LRC $100/ $40
Classroom $60 /$ 25


Elementary School-Commercial Rate

Multipurpose Room $150 / $50
Cafeteria $100/ $40
Classroom $60 /$ 25


Athletics/Field-Commercial Rate

High School
Football & Track w/ Lights (3hr min) $750 / $100
Football & Track w/o Lights $400 / $50
Baseball & Softball w/ Lights $300 / $50
Baseball & Softball w/o Lights
Tennis & Racketball Court w/ Lights $20 / $20
Tennis & Racketball Court w/o Lights $10 / $10


Middle Schools-Commercial Rate

Football Field or Track $80 / $20
Baseball/Softball Field $30 / $10


Elementary-Commercial Rate

All Fields $20 per use


All Schools-Commercial Rate

Ramada $20 per use
Equipment
Piano $20 per use
Grand Piano $40 per use
Portable Public Address System $50 per use
Fixed Public Address System $50 per use
Scoreboard $50 per use
Projector $20 per use
Stage Lighting $40 per use

 


Use of Facility Forms


The Superintendent of his designee shall periodically review the fees to ensure that they are reasonable or defined by A.R.S § 15-1105(F)(3) and to determine the value of goods and services being provided as compensation for the use of school property.
Fees are subject to change.

 

Governing Board approved 5/13/15


Published by admin on Wed, 02/03/2016 - 2:50pm
Last modified on: Fri, 07/07/2017 - 10:55am